Administrative Assistant
OPEN POSITION
Location
La Jolla, CA
Employment
Full-time
We invest in people with the shared ambition to create a green and sustainable future for generations to come. At IOWN we are up for big challenges and finding innovative solutions for the green energy future. Interested? Join our team!
Job description
The Administrative Assistant will be responsible for the La Jolla office management and reception responsibilities, including but not limited to travel booking, event planning, and general maintenance of the office. This person should be a highly driven, organized, and communicative individual that thrives in a fast-moving environment. This person will provide corporate administrative and operational support as directed by the Senior Director, Corporate Finance and Administration and CEO.
This is a temporary position that has the ability to become a longer term role within our team.
Seniority level will be based on candidate experience.
About Us
IOWN is a renewable energy developer and service provider headquartered in La Jolla, CA. Our focus is to expertly develop and manage utility-scale renewable energy projects (wind, solar PV, and energy storage).
IOWN has been operating in Europe since 2012, and with the strong determination stemming from the Scandinavian work ethic and mentality, IOWN entered the U.S. energy market in 2014.
We strive to be the front-runner in the development, engineering, procurement, finance, construction, sale, and operation of top-tier renewable energy assets. To achieve this, we place a high value on building a cohesive team that values execution. To be in control. To own it.
IOWN won the Best Energy Workplaces Award 2021, based on our proven efforts in providing health and wellness programs, professional development programs, family-friendly policies, flexible work options, diversity, and community engagement.
IOWN is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. For an industry that is one of the least gender-diverse sectors, IOWN is doing its best to close the gender gap, and despite the small size of 35 employees, IOWN represents over six different nationalities amongst its team.
Requirements
- 3-5 experience as an executive administrative assistant, senior executive assistant or in other administrative position
- Full comprehension of proactive administrative duties and procedures
- Exemplary planning, organization, and time management skills
- Up to date with advancements in office gadgets and applications
- High level verbal and written communications skills
- Attention to detail
- Candidate must be capable of meeting the physical demands of the role. Including but not limited to, assembling workspaces, and hanging conference material.
- Proactive and the ability to anticipate the needs of the office and supported leadership.
- Passionate about communicating and bringing people together
- Current driver’s license and ability to travel is required. Maintain legally required insurance
- Excellent computer skills working with various office equipment, computers and various programs including Word, Outlook, PowerPoint, Excel, etc. and the ability to effectively work on spreadsheets, word processing, networking, and e-mail programs
- Have a high tolerance for uncertainty
- Flexible and cooperative with a well-developed team spirit preferred
- Notary Public certification preferred but not required
Responsibilities
- Handle incoming calls, emails, requests and queries from onsite and remote employees and visitors appropriately
- Prepare presentations for weekly, monthly, quarterly and annual meetings
- Assist with travel scheduling and organization as necessary
- Administrative duties such as scanning, sorting mail, filing, office organization, assessing needs and ordering of furniture, fixtures and equipment
- Assist where necessary in the onboarding of new employees
- Manage administrative tasks, scheduling and operational support of company parties, conferences and corporate events
- Arrange meetings and appointments inclusive of catering as needed
- Make travel arrangements for employees and incoming client visits as needed
- Monitor office and kitchen supplies and research advantageous deals or suppliers
- Help to manage vendors that support the operations of the organization
- Produce reports, presentations, and briefs as directed
- Manage any facility needs
- Support CEO and Senior Director, Corporate Finance and Administration with other tasks as necessary
Why you should apply
- Competitive compensation.
- PTO and paid holidays, comprehensive medical/health plans, dental, vision, short-term and long-term disability, group life insurance, 401(k) corporate matching, and flexible spending arrangements.
- Company reimbursed cell phone, fitness and wellness reimbursement.
- Family-friendly policies.
- A vision-driven, energetic, and fast-paced environment.
- Team atmosphere of diverse professionals with the common goal of developing clean energy assets.
- Freedom to take charge of your own assignments.
For questions regarding this job position or your application please contact recruitment@iownrenewable.com